Notare maps to your existing Word template, applies your jurisdiction's formatting rules, and identifies speakers from the record. You don't learn a new system. Your system just got faster.
Designed by a working court reporter. Every feature reflects real courtroom workflow.
Generic ASR produces unformatted text with Speaker A: and Speaker B: labels. You still have to apply your template styles, fix the speaker names, build the caption page, proofread your document, and make sure it is client ready.
That's a starting point, and depending on what ASR engine you are using, it is often not a very good one.
Notare starts where other tools stop. It gives you the tools to format, style, and attribute speakers during the proceeding, using your own template and your own rules.
Notare splits transcript production into discrete stages. Each stage is a separate workspace with its own tools — and its own license. Small shops buy just the workspaces they need; bigger operations bundle all three and save.
Audio file in → rough-draft .docx out. AssemblyAI or local Whisper, speaker diarization, optional timestamps.
Raw ASR in → transcriber-ready draft out. Map speaker names, apply legal capitalization, remove fillers, normalize punctuation.
Finished transcript in → Word-commented copy out. Auto-fixes applied inline; every judgment-call flagged as a Word Comment for the proofreader to review.
Live audio streaming into a rolling transcript for realtime court reporters. Designed for the live-reporting workflow.
Don't need a workspace? Don't pay for it. A firm that only proofs transcripts others produce pays for Proofing only. A small shop that records and hands to a transcriber pays for Transcribe + Cleanup. Full-pipeline operations save with the Bundle. See pricing for volume tiers.
See the transcript build in real time during the proceeding, like closed captioning. Edit words as they appear. Flag unclear sections with a hotkey and replay 20-second audio snippets for review without stopping the recording.
Every transcript goes through a multi-layer review: confidence scoring, legal terminology checks, proper noun consistency, and an AI context pass that catches mistakes the speech engine was confident about. Flags appear in a single review queue.
Built-in rules clean up informal speech, capitalize legal titles (Your Honor, THE COURT, Counsel), fix punctuation and spacing. Every rule is customizable per profile: turn them on, off, or add your own. Hover any option to see exactly what it does.
Notare uses neural voice analysis to distinguish speakers by how they sound, not just by what they say. Click Reanalyze Speakers to re-run detection with enhanced accuracy on any completed transcript. Known speakers from case documents are matched automatically. Import Zoom, Teams, or WebEx per-speaker recordings for perfect diarization with zero guesswork.
Upload a proofed transcript alongside the original and Notare generates a detailed redline: every addition, deletion, and modification highlighted with line numbers. Add notes to individual changes. Use the standalone Compare tool to diff any two documents — transcripts, briefs, filings. Built for the proofreading workflow court reporters actually use.
Share a live view of your transcript with anyone on your network — no internet required, no data leaves your machine. Click Share View in the editor to generate a local link. Attorneys, proofreaders, or supervisors open it in any browser and see text appearing in real time. View-only by default, or grant edit access for authorized editors. Stop the share instantly with one click. Nothing is stored on the recipient's device.
Two editors can work the same transcript at the same time. Segment locking prevents conflicts. Changes sync live. Built for a reporter and proofreader splitting the work, or two reporters on a long proceeding. Share an edit link on your local network for authorized remote editing.
Upload your Word template once, and Notare auto-detects your paragraph styles, bookmarks, and macros. Export to court-standard deposition format (with caption, appearances, index, certificate, errata sheet, and hyperlinked word index), Word (.docx/.docm with macros intact), full-size PDF, condensed PDF (4-on-1), ASCII transcript, LEF (LiveNote), PTX (Sanction), video sync (.dvt), word index, cover letter, disc label, reference document, raw ASR, plain text, or JSON. All exports save locally with no browser downloads, no security flags, and no blocked macros.
Brand your transcripts with custom logos, header and footer graphics, and configurable watermarks. Add your scanned signature or stylized signature to certificate pages — or use Sign Document to apply your signature to any uploaded PDF. Apply cryptographic digital signatures for court-compliant PDF certification with modification detection. Upload exhibit files (documents, photos, video, audio) and they're embedded directly in the PDF with bidirectional hyperlinks. Preview any PDF export before saving. Auto-optimized spacing fills pages cleanly within court-acceptable ranges.
Consolidate multi-day proceedings into a single document with continuous page numbering, a unified master index, and cross-volume witness and exhibit indices. California CRC 8.144-compliant electronic transcripts built in. Generate cover letters from your own Word template with auto-filled case fields, or use the built-in default. Print disc labels for physical media delivery. Auto-populate errata sheets by comparing original and edited transcripts.
Search every transcript you've ever produced from the dashboard. Find testimony by keyword, speaker, or case. Results show the matching text with context. Instant access to your complete archive.
Jurisdiction profiles store your template, formatting rules, proofing preferences, hotkeys, bookmark mappings, and certificate language. Select a profile when creating a job and everything auto-fills: court name, reporter info, styles, and rules. Set it up once per jurisdiction, use it every day.
Upload a notice of appeal, judgment, docket sheet, subpoena, or any case filing in PDF, Word, HTML, or text format. Notare identifies the document type, then uses built-in NER to extract case number, parties, attorneys, judge, dates, and times. Everything fills automatically. All processing stays on your machine.
Remote via Zoom or Teams, in-person with multi-mic hardware and channel mapping, single room mic with diarization, or pre-recorded file batch processing. Each mode includes transparent accuracy expectations.
Choose the engine that fits your workflow: OpenAI Whisper (100% local, no per-minute costs), AssemblyAI, Deepgram Nova-3, or Rev.ai (built for legal). Cloud engines use your own API key and are billed directly by those providers — Notare never touches your usage costs. All produce the same output format. If any cloud engine fails, Notare falls back to local automatically.
Whisper is an open-source automatic speech recognition model developed by OpenAI and trained on over 680,000 hours of multilingual audio. It runs entirely on your machine — no internet required, no per-minute fees, no audio sent to external servers. Notare bundles Whisper directly into the installer so it works out of the box. With a dedicated GPU, Whisper transcribes faster than real-time with strong accuracy across accents, background noise, and technical vocabulary. Like all ASR engines, it produces a high-quality first draft that requires professional review — not a finished transcript. Notare's proofing tools, speaker detection, and context-aware flagging are designed to make that review faster and more reliable.
Capture Zoom, Teams, and WebEx audio directly from your speakers using WASAPI loopback. No need to enable Stereo Mix in Windows Sound settings. Just select your microphone and your speakers — Notare captures both and mixes them into a single transcript. Works on every Windows machine.
Notare monitors its own health. Missing models download automatically. Corrupted settings restore from backup. When something goes wrong, the program diagnoses the issue, applies a known fix, and retries — before you ever see an error. Issues that can't be auto-fixed are reported to your admin panel so you know exactly what needs attention.
Completed transcripts are automatically backed up to a second local drive. Plug in a USB drive with a NotareBackup folder and all jobs sync automatically. No cloud, no network, no NDA exposure. Backup files are standard JSON and always accessible — your work product is never locked behind a subscription or encryption. Your transcripts stay on your hardware, readable at all times.
Import a completed transcript from Word, PDF, or text and Notare automatically extracts the case caption, case number, court name, attorneys, deponent, reporter, and date from the content. No manual data entry. Export immediately includes a properly formatted caption page.
Your expertise is in the room: listening, capturing, ensuring the record is complete. Notare takes the formatting, styling, and compliance work off your plate so you can focus on accuracy.
Deposition transcripts returned in hours instead of days. Case filings auto-populate caption pages. Multi-channel audio ensures every speaker is captured distinctly.
Notare runs entirely on your infrastructure. No recordings leave the courthouse. Profiles are administered centrally and enforced across all reporters in the system.
Notare's local engine processes audio entirely on your machine. Transcripts and case data are stored on your machine. When using the local Whisper engine, nothing is transmitted to external servers.
The default Whisper engine runs entirely on-premise. No audio leaves your machine. Cloud engines (AssemblyAI, Deepgram, Rev.ai) are optional and clearly labeled; you choose what stays local.
Transcripts, audio files, and case data are stored locally. You control retention, deletion, and sharing. No external accounts required for local operation.
Architecture designed with the requirements of criminal justice and sealed proceedings in mind. Local processing means sealed records stay sealed by default.
Conceptualized by a working court reporter. Engineered to match. Try it free for 7 days.
Flat per-user pricing — no transcript count limits, no overage fees, no surprises. Pick the bundle that matches how you work, pay one rate, do as many transcripts as your month brings.
For audio transcription, bring your own AssemblyAI API key — your first 185 hours there are free with AssemblyAI's signup credit, and after that it's pennies per minute billed directly by them. Notare never touches your audio costs.
Court / client sends you the audio. You handle ASR, cleanup, proofing, and delivery. Live capture not needed.
You're capturing live audio and producing the clean transcript. Your agency handles delivery — you don't need WS5.
All five workspaces. Capture, transcribe, edit, proof, deliver — one tool, one workflow, one bill.
À la carte single workspaces are priced so the bundles are the obvious deal. Most customers come out way ahead with a bundle — but if you only need one piece, the standalone rate is fair.
Per-user, no transcript count caps, no overage fees. Cancel anytime — subscription stops at the end of your current billing period.
Every paid tier includes your own proofing & cleanup profiles — customization is part of onboarding.
We match the proofreader to your style guide for free. Every license includes a custom proofing profile tuned to your agency's standards — capitalization rules, abbreviations, Q&A formatting, jurisdictional conventions. Send us your guide at signup; we hand-tune the profile and push it to your install.
Need something specific to your jurisdiction or workflow? We'll build it — quoted to scope, no surprises. Custom integrations, specialized court formats, agency-specific workspaces. Nobody else in this space will customize for a 10-person shop. We will.
Try Notare free for 7 days.
Download the installer, then request a trial key. Full access to any workspace, no payment, no credit card.
A reporter agency doing 60 audio hours / month on the leading capture-and-edit suite pays roughly $2,100 / month for capture, ASR, and edit alone — no proofing, no delivery. Most agencies stack a separate production tool on top (+$200-300), plus office-management software, plus a CAT system. Combined monthly software stack: $3,000+ for an agency of any size.
A transcription agency at the going rate of $10 / audio hour pays $600 / month for ASR and edit alone — and most ASR tools in this segment break agency templates on every job. No proofing module. No delivery production tool. Both still done by hand.
Notare's Full Suite is $200 / month per license. All five workspaces. Profile-aware proofreading that respects your template. One tool. One bill. The competition isn't actually competing.
Automatic speech recognition (ASR) produces a first draft that requires professional review and correction before it is suitable for certification or filing. ASR errors, including mishears, speaker misidentification, and formatting artifacts, are known, recurring, and expected across all speech recognition models and vendors. This is an industry-wide reality, not specific to Notare.
Notare aims to produce a better starting point by applying your formatting rules, detecting speakers from voice characteristics, and flagging low-confidence segments for review. However, the responsibility to verify accuracy remains entirely with the professional producing the transcript. That standard does not change because the starting point improved.
Transcript quality depends directly on audio quality. Multi-channel hardware separation provides the best results. Single-microphone room capture in a noisy environment provides the worst. Speaker detection accuracy varies based on audio conditions, number of speakers, and recording setup. These factors are disclosed at job setup.
When using cloud transcription engines (AssemblyAI, Deepgram, Rev.ai), audio is transmitted to those services for processing. The local Whisper engine processes everything on your machine with no external transmission. Your choice of engine is clearly indicated in settings.
Notare is a productivity tool for professional court reporters and transcriptionists. It is not a replacement for the professionals who ensure the integrity of the legal record, and no output should be certified or filed without professional review.
Notare was conceptualized by Elizabeth Knittle, a working court reporter who designed every feature from direct courtroom and deposition experience. It was engineered by Terry Taylor to meet the standards that working reporters actually require.
We work closely with Legacy Transcription Services, whose real-world workflows shaped the platform from day one.
Read more about our approachDownload Notare, request a free 7-day trial key, and see how it fits your workflow. No commitment, no credit card.